Headers and Footers in Microsoft Word
Including Different First Page
A Header is text placed at the top of a document to identify the
contents of the document. Often this includes the name of the
document, the author’s name, and the page number. (For example:
Sales Report/J. Smith/Page 5)
To enter a Header, select Header and Footer under the View Menu.
When you make this choice, the text in the body of the document is
grayed out and a box with dashed lines around it appears at the top,
along with a Toolbar for Header options. (Shown in the image below.)
Type anything you wish into the Header and format it as you would
any text with the Formatting Toolbar.
The first choice on the Header and Footer Toolbar is Insert
AutoText. Click on Insert AutoText to access choices such as
”Created By,” “File Name,” and “Last Printed.” The buttons on the
Toolbar allow you to insert the Page #, the Number of Pages, Format
the Page Number, Insert the Date, Insert the Time, and more. The
image below is using the “Author, Page #, Date” option.
Footers work in the same way, but the information
selected is displayed at the bottom of the page. With Header and
Footer selected, simply scroll to the bottom of the page to enter
Footer information. You may use both Headers and Footers on the same
page. Once you have completed your
headers and footers, click the close button on the toolbar to return
to the normal view. Your header and footer is now displayed as a
faded image. To remove a Header, simply
choose Header and Footer from the View menu, select the text in the
Header box and delete it. You may also
double-click on a header or footer to enter the editing mode. You
may double-click on the regular text to return to normal mode.
Different First Page
One button on the Header Footer Toolbar looks
like an open book. This is the Page Setup icon. Clicking on this
icon brings you to the Layout Tab of the Page Setup dialog box. Here
you can set the Header to have a different first page. This can be
useful if your first page is to be printed on company letterhead, or
if you desire a fancy Header on the first page (or no Header at
all), while all other pages should have a more subdued Header
(perhaps Page Numbers only).
When you select Different First Page, the text
displayed above the Header box on the first page identifies the
First Page Header. Enter your First Page Header here and the regular
Header on the next page. (The image shown above is the First Page
Header.)
Page Setup also gives you access to other
powerful features, such as Borders, Vertical Alignment, Margins, and
Paper Size.
Advanced Options
To change Headers in the middle of a
document, it is necessary to create a new section. To create a new
section, go to the Page Setup dialog box and look under the Preview
of the document. There is a field with an arrow to the right which,
when clicked on, brings up a list of choices. From this list, select
This Point Forward. You have now created a new section in your
document, and the text above the Header area will identify each
section, such as First Page Header – Section 2 and Header – Section
2, etc. Word automatically assumes you want the Header in the new
section to be the Same as Previous (and, in fact, these words appear
to the right and above the Header box in the new section). If this
is not the case, click on the Same as Previous button on the Header
and Footer Toolbar and this option will be turned off. Now the
Headers you enter in different sections of the document will remain
different.
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